Article - Name
The name of the organization shall be the Sacramento County Health and Human Services Coordinating Council
(HHSCC).
Article II – Authority
The Council was established by the Sacramento County Board of Supervisors by Resolution 94-1379, dated October
25, 1994, which sets forth the purpose, responsibilities, membership and conditions under which the Council will
operate. The Council is also subject to Resolution No.97-1273, dated October 28, 1997, which amended
representation on the Council and Resolution No. 2002-1161, dated September 24, 2002, Resolution 2005-0284 dated
March 15, 2005, Resolution No. 2018-0596 dated September 11, 2018, and Resolution No. 2025-0569 dated
September 23, 2025.
Article III - Statement of Mission
The mission of the Council is to advise the Board of Supervisors on matters relating to health and human services
planning and policy issues.
Article IV – Responsibilities
The responsibilities of the Council shall include the following:
- Working cooperatively with related departments and advisory bodies;
- Promoting integrated health and human services planning across various planning processes impacting the
health and well-being of the community (examples: County General Plan, Community Health Improvement
Plan, Local Aging and Disability Friendly Action Plan, etc.)
- Reviewing and making recommendations on health and human services budget and policy issues;
- Serving as a forum for community concerns;
- Prioritizing community needs and informing the development of appropriate plans for addressing those
needs;
- Providing the Board of Supervisors with information and education on health and human services issues.
Article V - Membership
Section 1 – Member Appointment
The Board of Supervisors shall appoint and/or ratify all members of the HHSCC. Each member shall serve at the
pleasure of the Board of Supervisors and may be removed during the member's term at the will of the Board. Each
member advisory board (MAB) shall select one representative and forward the nominations to the Board of
Supervisors for ratification. For Community member representation, the HHSCC may make recommendations to the
Board of Supervisors for consideration and subsequent appointment. The Board of Supervisors shall appoint or ratify
all HHSCC appointments at a regularly scheduled Board of Supervisors meeting.
Section 2 - Number
The number of members and ex-officio representatives shall be twenty-three (23). The total number of voting
members shall be sixteen (16).
Section 3 - Representation
3.1 One (1) member, or alternate, from each of the six (6) identified MABs, including: Adult and Aging Commission,
Behavioral Health Commission, Children's Coalition, Commission of the Status of Women and Girls, Disability
Advisory Commission, and Public Health Advisory Board.
3.1.1 If more than one (1) member per MAB is interested or qualifies, the underlying MAB shall determine
which single member to recommend to the Board of Supervisors for HHSCC membership and Board of
Supervisor ratification.
3.1.2 Each MAB may additionally identify an alternate designee to be appointed by the Board of Supervisors,
who may attend and vote in the event that a MAB member is unavailable to attend an HHSCC meeting. Any
such alternate shall meet the same criteria as the MAB member.
3.2 Ten (10) community members who shall reside in Sacramento County. Each Supervisor may select up to two (2)
community members who are geographically representative of each District’s population. Preference should be
given to individuals who are active in established neighborhood associations, community collaboratives, or
similar groups that reflect the interests and demographics of the District they represent.
3.2.1 Following a community member’s completion of an “Application for Appointment to Sacramento
County Boards, Commissions and Committees” form and any associated process, each Supervisor may select
up to two (2) community members for Board of Supervisor appointment who are geographically
representative of each District’s population.
3.2.2 Should community members work for or be formally affiliated with any community-based organization,
no more than one (1) representative from the same organization shall be permitted or appointed.
3.2.3 No one currently employed by a County-contracted service provider shall be eligible for a community
member position.
3.3 Seven (7) ex-officio, non-voting County representatives, including: the Deputy County Executive of Social
Services or designee, the Department of Human Assistance Director or designee, the Department of Health
Services Director or designee, the Board of Supervisors’ Chair or designee, the Department of Child, Family and
Adult Services Director or designee, the Department of Homeless Services and Housing Director or designee,
and the First 5 Commission Executive Director or designee.
Section 4 - Voting
Each member, except for the ex-officio representatives, shall be entitled to one vote. Voting shall occur in-person,
unless a Brown Act teleconferencing exception or other accommodation applies. The ex-officio representatives shall
enjoy the privilege of participation in the discussion, but shall be non-voting members and restricted from making or
seconding motions.
Section 5 - Terms of Appointment
5.1 HHSCC MAB-appointed members shall be bound by any term limit in their appointing member advisory board.
5.2 Terms of appointment for all voting members shall be three (3) years, with eligibility for reappointment after
three (3) years.
Section 6 - Vacancies
6.1 A vacancy shall exist when a member (a) resigns; (b) dies; (c) has three consecutive absences; (d) attends fewer
than 75% of the meetings held in a year; or (e) is no longer serving on the MAB that he/she was selected to
represent.
6.2 In the event that a member has three (3) consecutive absences or attends fewer than 75% of the meetings held in
a year, the HHSCC Chair will notify the member by mail1
and the appropriate Member Advisory Board, within
five (5) working days after the last absence, that the member's status as an HHSCC member is going before the
Board of Supervisors for termination.
Section 7 - Resignation
Any Council member may resign at any time by giving written notice to the Board of Supervisors through the Chair
of the Council and Council staff. Such resignation takes effect on the date of receipt of such notice or at any later
date specified.
Article VI - Conflict of Interest
Section 1 - Filing
Members of the Council shall be covered by Category 3 of Appendix B of the Conflict of Interest Code of the Boards,
Committees, Commissions and Councils of Sacramento County and file the appropriate papers at the time of
appointment and annually as requested by the Clerk of the Board of Supervisors.
Section 2 - Definition
2.1 A Council member is deemed to have a conflict of interest when he/she, or a relative or business associate, has
one (1) or more of the following relationships existing with a program or competing program under consideration:
ownership or financial interest; director, trustee or officer; employee; provider of goods or services, material or
other substantial interest that might inhibit objective decisions.
2.2 In addition to specific relationships to a program under consideration, members may find themselves in conflict
when discussing other matters.
Section 3 - Statement of Conflict
3.1 Members who have a conflict of interest on a specific issue before the Council shall so state before discussion of
the issue in question and shall abstain from voting on said issue.
3.2 Nothing shall prohibit Council members from further declaring a conflict of interest and abstaining from voting
or discussion on an issue when they believe that such activity might constitute or give the appearance of
constituting a conflict of interest.
1 Courtesy email notice, in addition to required mail notice, is permissible.
Article VII - Meetings
Section 1 - Regular Meetings
1.1 The regular meetings of this full HHSCC shall be held at least quarterly, at a consistent hour, day and place as
determined by the HHSCC.
1.2 Meetings outside this location may be held from time to time to accommodate special activities or events. All
meetings will be held in locations and facilities that are accessible for people with disabilities and in the proximity
to public transportation.
1.3 Public notification of regular meetings shall be sent at least seventy-two (72) hours prior to the meeting. All
items proposed for action at a Council meeting must be specified in the written notice, and background materials
must be received by members at least three days prior to the meeting. The only exception shall be items with
which members are familiar, in which case conceptual approval may be granted. In such situation, the completed
item (report, plan, request) shall also be placed on a future agenda for Council approval.
Section 2 - Special Meetings
Special meetings may be called by the Chair, or in the case of the Chair’s absence, by the Vice- Chair, or by a majority
of Council members. Only matters specified in the written notice of meeting can be considered at such a special
meeting. Public notification of special meetings shall be sent at least seventy-two (72) hours in advance of the
meeting.
Section 3 - Brown Act
The Council shall be open to the public except executive sessions as provided for in the Brown Act (Government
code, Section 54550, et seq.).
Section 4 - Quorum
The presence in person of a majority of the currently appointed membership (excluding ex-officio) shall constitute a
quorum. All matters submitted for determination shall be decided by a majority of those voting.
Article VIII - Officers
Section 1 - Designation
The officers of the Council shall be a Chair, Vice-Chair, and Secretary.
Section 2 - Election of Officers
The election of officers will be held at the December meeting. Additional nominations may also be made by Council
members at the election meeting. Officers elected to the executive committee shall be representatives of the HHSCC
member advisory boards (MABs). The full HHSCC, which includes community representatives, shall vote to appoint
officers to the executive committee
Section 3 - Terms of Office
Officers shall be elected annually for a term of one year and may be elected to the same office for a second one (1)-
year term. The term of office is to begin the first meeting of the calendar year.
Section 4 - Officer Succession
The Vice Chair presides at meetings of the Council in the absence of the Chair and, in case of vacancy in the office
of Chair, automatically assumes this office until the next election of officers. In the event of the absence of the Chair
and Vice Chair, the Council members will designate a member to act as temporary chair, or a majority of Council
members present will elect a temporary chair.
Section 5 - Officer Vacancies
A vacancy occurring during the term of office of the Chair will be filled by the Vice Chair. If the Vice Chair is unable
to fill the Chair position, or if the vacancy occurs in the Vice Chair or Secretary position, the vacancy will be filled
with a recommendation of the Executive Committee and a majority vote of those present at a Council meeting where
a quorum is present.
Section 6 - Officer Responsibilities
6.1 The Chair shall:
6.1.1. conduct all meetings.
6.1.2. appoint a voting member of the Council as chair or co-chair of all committees, task forces
workgroups, with the exception of the First 5 Advisory Committee, with confirmation of the Council.
6.1.3. act as spokesperson for the Council.
6.1.4. serve as Chair of the Executive Committee.
6.1.5. be an ex-officio member of all standing and ad-hoc committees and workgroups.
6.1.6. work directly with Council staff on developing agendas and other administrative duties.
6.2 The Vice Chair shall:6.2.1. conduct meetings or act as spokesperson in the absence of Chair.
6.2.2. fulfill unexpired term of Chair should such a vacancy occur.
6.2.3. serve as member of the Executive Committee
6.3 The Secretary shall:
6.3.1. serve as the secretary of the Executive Committee for executive sessions.
6.3.2. take or cause to have taken minutes of Executive or closed sessions dealing with personnel issues.
6.3.3. serve as member of the Executive Committee.
6.4 The Council Chair and Vice Chair will not serve as chairs of standing committees during their terms of office.
Article IX - Committees
Section 1 - General Guidelines
No committee shall have the power to bind the Council. Committee Chairs shall be appointed by the Chair of the
Council with its confirmation. A majority of the committee's total membership shall constitute a quorum. Majority
of the committee refers to seated voting HHSCC members. A quorum shall be made with half of seated voting
members plus one additional seated member present. Passage of committee motions requires an affirmative vote of
a majority of committee members present.
Section 2 - Executive Committee
2.1 The Executive Committee shall:
2.1.1. be composed of less than a quorum of the Council and include the officers and all remaining MAB
HHSCC members. The Chair may work directly with staff to write the agenda and other
administrative tasks.
2.1.2. perform the following duties:
2.1.2.1. work with staff to develop agendas for regular meetings
2.1.2.2. recommend a slate of officers to Council at the November meeting of the calendar year,
for election at the December meeting.
2.1.2.3. provide orientation for new HHSCC members.
2.1.2.4. coordinate retreats as necessary and voted on by Executive Committee membership.
2.1.2.5. Meet during the eight (8) alternate months when no quarterly HHSCC meeting occurs
2.1.3. be empowered to take action on items of an immediate nature that cannot be brought before the full
Council prior to need for action on such items or items referred by the Council to the Committee for
action. Any action of the Executive Committee will be noted on the agenda at the following Council
meeting. Actions taken must be noted at the following Council meeting.
2.1.4. Any member may request an item to be placed on the agenda via the Chair and/or Vice Chair.
Section 3 - Standing Committees
Standing committees may be established by formal action of the Council to perform certain ongoing duties that
provide a basis for purposeful action and accountability in Council operations, but must be composed of less than a
quorum of the Council. Standing Committee members are expected to adhere to the same attendance requirements
as outlined in these bylaws and are expected to fully participate in the work of the committee.
Section 4 - Ad-Hoc Committees, Task Forces and Work Groups
Ad-hoc committees, task forces or work groups may be established by the Council to perform certain duties for a
specified length of time or task but must be composed of less than a quorum of the Council. Membership of an adhoc committee or task force or work group may include Council members and non-Council members. Committee
members are expected to adhere to the same attendance requirements as standing committees.
Article X - Parliamentary Authority
Robert’s Rules of Order shall govern the Council in all cases to which they are applicable and in which they are not
inconsistent with these Bylaws or with any special rules of order the Council may adopt.
Article XI - Bylaws
The Council shall be governed by: (a) the Establishing Resolution, and (b) bylaws. These bylaws may be amended
by a two-thirds vote of the Council, provided notice of the amendment is given in writing at least ten (10) days prior
to the meeting.
Approved by full Council: 09/13/2001
Revised: 10/14/2004, 12/13/2012, 12/13/2018, and 8/14/2025
Last Revision: 9/23/2025
